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Blank Cells and No Missing Data " data-medium-file=" data-large-file=" class="alignnone size-full wp-image-8089" title="Blank Cells and No Missing Data" src=" alt="Blank Cells and No Missing Data" width="481" height="181" srcset=" sizes="(max-width: 481px) 100vw, 481px" / For illustration purposes I’ve shown the reference Table on the same worksheet as the Category and Item Table.Normally I would place the reference Table on a different worksheet.In this post I’ll create a Table to hold the Category’s and Items, create three defined names using dynamic formulas, then use Data Validation to create two drop-down lists, the second being dependent upon the first.

As you can see in the picture below, the Vegetables item list has two blank lines, and the Other Stuff item list has one blank line. Table Column Full List " data-medium-file=" data-large-file=" class="alignnone size-full wp-image-8041" title="Table Column Full List" src=" alt="Table Column Full List" width="536" height="152" srcset=" sizes="(max-width: 536px) 100vw, 536px" / then this defined name formula will will work well for a Data Validation list.

(Don’t worry about extending this Data Validation down to more rows, we’ll take care of that later.) Category Drop Down List " data-medium-file=" data-large-file=" class="alignnone size-full wp-image-8032" title="Category Drop Down List" src=" alt="Category Drop Down List" width="179" height="120" / Column B will hold a drop-down list for the Item, which is dependent upon the Category. [Update: Select cell B2 before you follow this next step.] Create a defined name with the following formula: =INDEX(Table1,0, MATCH(Sheet1!

A2, Table1[#Headers],0)) that I’ll name my Item List.

Name Manager for my List " data-medium-file=" List-340x195.png" data-large-file=" List.png" class="alignnone size-full wp-image-8046" title="Name Manager for my List" src=" List.png" alt="Name Manager for my List" width="612" height="351" srcset=" 612w, List-340x195340w" sizes="(max-width: 612px) 100vw, 612px" / Type Item in cell B1.

Select cell B2 and open the Data Validation dialog box.

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